Frequently Asked Questions About Bus Rentals in Cambridge

Cambridge Minibus Company is one of the top-rated bus rental companies in Cambridge and all of New England. We’ve been helping groups travel since 2011, and we can help you get a bus for any event or trip! Our 24/7 team will build a custom package based on your itinerary and needs, whether you’re planning a Harvard tour, a wedding at Longfellow House, or a corporate shuttle to Kendall Square. You’ll get you a fleet of buses that includes everything from 18-passenger minibuses to full-size 56-passenger motorcoaches, so we can accommodate any group size or budget. Plus, we offer great amenities like WiFi, power outlets, TVs, reclining seats, and more. Call us today at 857-420-6900 to get started!

We can help any type of group in Cambridge! We regularly work with schools, universities, sports teams, wedding planners, corporate offices, religious organizations, government agencies, and more. Whether you’re organizing a field trip to the MIT Museum, shuttling guests between hotels and venues for a wedding, or providing daily commuter transportation for employees in Kendall Square, we can handle it all. Our team has experience with events of all sizes—from small family reunions to large-scale conventions at the Hynes Convention Center. No matter where you need to go in Cambridge or beyond, we’ll make sure your group gets there comfortably and on time.

A charter bus is a large vehicle designed to transport groups of people together. It’s perfect for long-distance trips, big events, or anytime you want everyone to travel as one unit. Charter buses typically seat between 40-56 passengers and come with features like cushioned seats, overhead storage, undercarriage luggage bays, restrooms, and entertainment systems (TVs/DVD players). These are the best option for school field trips, sports team travel, corporate outings, and multi-day tours. In Cambridge, you might use a charter bus for a class visit to Harvard Square, a company outing to Fenway Park, or a band trip to New York City.

A minibus is a smaller bus that usually seats between 15-35 passengers. It’s ideal for short trips, small groups, or when you don’t need all the space of a full-size charter bus. Minibuses are great for airport transfers to Logan International Airport, hotel shuttles around Kendall Square, wedding transportation between ceremony and reception sites, or quick trips across town. They have many of the same amenities as larger buses—like air conditioning, comfortable seats, and sometimes even WiFi—but are more maneuverable and easier to park in tight spots around Cambridge.

Charter buses come in several sizes, but most standard models seat between 40-56 passengers. The exact number depends on the manufacturer and layout. For example, a 56-passenger motorcoach is common for large groups, while smaller versions might have 47 or 50 seats. If you’re not sure what size you need, just tell us how many people are in your group and we’ll recommend the best option. In Cambridge, a full-size charter bus is perfect for transporting an entire class from Boston Latin School or a sports team from Cambridge Rindge & Latin High School to away games.

Minibuses typically seat anywhere from 15 to 35 passengers, making them a flexible choice for smaller groups. Common sizes include 18-passenger, 20-passenger, 25-passenger, and 28-passenger models. These vehicles are ideal for shuttle services, family gatherings, or small corporate teams traveling around Cambridge. For example, you could use a 20-passenger minibus to take a group of MIT students to a hackathon or a 28-passenger minibus for a wedding party moving between Central Square and a reception venue in Somerville.

Our fleet includes minibuses (15-35 seats), midsize buses (36-39 seats), and full-size charter buses (40-56 seats). We also offer specialty vehicles like party buses, sprinter vans, and entertainer coaches for VIP travel. Each type of bus comes with different seating capacities and amenities, so we can match you with the perfect vehicle for your group size and trip details. Whether you need a compact minibus for a quick ride to Alewife Station or a full-size motorcoach for a multi-day tour of New England colleges, we’ve got you covered.

We offer a wide range of amenities to make your ride comfortable and enjoyable. Standard features include cushioned seats, climate control, overhead storage, and PA systems. Many buses also have free WiFi, power outlets, USB ports, TV monitors, DVD players, and Bluetooth/AUX connections for music. Full-size charter buses often come with onboard restrooms and extra luggage space. If you have specific requests—like leather seats, hardwood floors, or tinted windows—just let us know! We can customize your rental to meet your needs, whether you’re heading to a conference at the Cambridge Innovation Center or a concert at The Sinclair.

Yes, most of our buses are equipped with AUX and/or Bluetooth connections so you can play your own music through the sound system. This is great for setting the mood on a wedding shuttle, hyping up a sports team before a game, or just enjoying your favorite playlist during a long drive. If having a specific type of audio input is important to you, please mention it when booking so we can ensure your bus has the right setup. Nothing beats cruising down Memorial Drive with your group’s soundtrack playing over the speakers!

Full-size charter buses have the most luggage space, with large undercarriage bays that can hold multiple suitcases per passenger, plus overhead racks for smaller items. Minibuses have less storage but still offer room for backpacks and carry-ons either in overhead bins or at the back of the vehicle. If your group is traveling with lots of equipment—like musical instruments, sports gear, or presentation materials—let us know so we can recommend a bus with enough capacity. For example, a 56-passenger motorcoach can easily handle the luggage for a week-long trip to Washington, D.C. or New York City.

Yes, we provide ADA-accessible buses with features like wheelchair lifts, wider aisles, and designated seating areas to accommodate passengers with mobility challenges. Accessibility is important to us, and we want everyone in your group to travel comfortably. If you need an ADA-compliant vehicle, please specify your requirements when requesting a quote so we can match you with the right bus. Whether you’re organizing a senior outing to the Harvard Art Museums or a community event at Cambridge City Hall, we’ll make sure everyone can participate.

Yes, you can wrap your charter bus with custom graphics for branding, advertising, or special events. This is a popular option for corporate clients, sports teams, and political campaigns who want to make a strong visual impact. Bus wraps can display logos, slogans, artwork, or sponsor messages and turn your vehicle into a moving billboard. If you’re interested in wrapping your bus, contact us for details on sizing, installation, and pricing. A wrapped bus is a great way to stand out during parades, festivals, or promotional tours around Cambridge and Boston.

We will do our best to accommodate requests for specific bus models or colors, depending on availability. Our fleet includes various makes and models, so if you have a preference—such as a white minibus for a wedding or a black motorcoach for executive travel—please let us know when booking. While we can’t guarantee every request, we’ll work hard to provide a vehicle that matches your group’s style and needs. Customization options like interior layouts and exterior finishes may also be available upon request.

The cost of renting a charter bus in Cambridge depends on several factors, including the size of the bus, length of the trip, time of year, and any additional amenities requested. Prices generally range from $150 to $300 per hour for local trips, with daily rates between $1,200 and $3,000 for longer excursions. To get an accurate quote, provide us with your itinerary, group size, and any special requirements. We offer competitive rates and transparent pricing with no hidden fees. Contact us today for a personalized estimate tailored to your specific needs.

Minibus rentals are typically more affordable than full-size charter buses, making them a budget-friendly option for smaller groups. Hourly rates start around $125 to $250, while daily rates can range from $900 to $2,000 depending on the distance traveled and duration of the rental. Factors like peak season demand, fuel costs, and optional amenities may affect the final price. For the best value, book early and provide detailed information about your trip so we can match you with the most cost-effective solution.

Several factors influence the price of a bus rental: the type and size of the vehicle, total mileage, duration of the trip, time of year, and any extra features or services requested. Larger buses with premium amenities will cost more than basic models, and long-distance travel incurs higher fuel and labor expenses. Peak seasons—such as spring graduation or summer festival months—may see increased rates due to high demand. Providing a detailed itinerary helps us give you the most accurate and competitive quote possible.

Your quote includes the use of the bus, driver’s time, mileage, fuel, and standard amenities such as climate control, reclining seats, and onboard entertainment systems. Additional options like WiFi, power outlets, restroom facilities, and ADA accessibility can be included upon request. The quote covers all transportation-related costs except for tolls, parking fees, and gratuities for the driver, which are typically handled separately. We pride ourselves on clear, upfront pricing with no surprises.

We recommend booking your bus rental as early as possible, especially if you’re planning travel during busy periods like college graduations, major sporting events, or holidays. Ideally, reserve your vehicle at least 3 to 6 months in advance to ensure the best selection and pricing. Last-minute bookings are sometimes available, but options may be limited. Early reservations give you peace of mind and allow ample time for customizing your transportation plan.

Yes, we offer flexible rental packages to suit your schedule. Whether you need a one-way transfer to Logan Airport, a round-trip shuttle for a wedding in Harvard Square, or a multi-day charter for a student tour of Ivy League campuses, we can accommodate your itinerary. Tell us your pickup and drop-off locations, dates, and times, and we’ll design a transportation plan that fits your needs. Multi-day rentals are perfect for extended trips to destinations like New York City, Washington, D.C., or Cape Cod.

Absolutely! We provide long-distance bus rentals to destinations across the Northeast and beyond. Whether you’re organizing a school trip to Philadelphia, a corporate retreat in Vermont, or a sightseeing tour of Niagara Falls, we’ve got you covered. Our comfortable, reliable buses are built for highway travel and can handle journeys of any length. Sit back, relax, and enjoy the ride while we take care of the driving.

If your trip requires overnight stays away from Cambridge, you will need to arrange hotel accommodations for your driver. This ensures they are well-rested and compliant with regulations regarding hours of service. The hotel should provide a private room and basic amenities. If you have questions about lodging arrangements, our team can offer guidance and recommendations based on your route and destination.

Getting a quote is easy! Simply call us at 857-420-6900 or fill out the online form on our website with details about your trip: dates, destinations, group size, and any special requests. One of our representatives will review your information and provide a customized quote within minutes. There’s no obligation, and we’re happy to answer any questions you have about the process. Let us know how we can help make your next Cambridge event a success!

Plan your itinerary in advance, including all pickup and drop-off locations, to help us provide the most accurate service. Consider traffic patterns and parking restrictions in busy areas like Harvard Square or Kendall Square. Communicate any special needs, such as ADA accessibility or extra luggage space, when booking. Confirm headcounts and schedules with your group to avoid last-minute changes. Finally, pack essentials like snacks, water, and entertainment for the ride. Our team is here to support you every step of the way.

We provide transportation to and from all major airports in the region, including Logan International Airport (BOS) in Boston, Manchester-Boston Regional Airport (MHT) in New Hampshire, and T.F. Green Airport (PVD) in Rhode Island. We also serve smaller regional airports like Worcester Regional Airport (ORH) and Hanscom Field (BED) in Bedford. Whether you’re catching a flight or picking up out-of-town guests, our airport shuttles offer convenient, stress-free transfers with plenty of room for luggage.

We provide transportation to major sports venues in and around Cambridge, including Harvard Stadium, Bright-Landry Hockey Center, and Lavietes Pavilion. We also serve nearby arenas like TD Garden, Fenway Park, and Gillette Stadium. Whether you’re supporting the Crimson, catching a Celtics game, or attending a Patriots match, our buses make it easy to travel with fellow fans. Avoid the hassle of parking and enjoy door-to-door service for all your sporting events.

We offer charter bus rentals to popular concert venues such as The Sinclair, Middle East Restaurant and Nightclub, and Club Passim. We also serve larger venues in Boston like TD Garden, House of Blues, and Leader Bank Pavilion. Arrive at your favorite shows safely and on time with a private bus for your group. No need to worry about rideshares or designated drivers—just relax and enjoy the music.

We provide wedding transportation to venues across Cambridge, including The Charles Hotel, Le Meridien Cambridge, Longfellow House, and The Commander’s Mansion. We also serve churches, synagogues, and reception halls throughout the city. For destination weddings, we can arrange shuttles to venues in Greater Boston, Cape Cod, and beyond. Keep your guests moving smoothly between ceremony, photos, and reception with a dedicated wedding shuttle.

In addition to Cambridge, we serve neighboring cities such as Boston, Somerville, Medford, Arlington, Belmont, Watertown, and Brookline. We also operate throughout Massachusetts and New England, including Worcester, Springfield, Lowell, Quincy, Newton, and Waltham. Whether you’re planning a day trip to Salem or a weekend getaway to Cape Ann, we can get you there comfortably and efficiently.

We provide transportation for all kinds of events and festivals, including the Cambridge Science Festival, River Festival, Oktoberfest, MayFair, and Head of the Charles Regatta. We also handle private parties, parades, charity runs, and holiday celebrations. Avoid traffic congestion and limited parking by arranging group travel with us. Enjoy the festivities while we take care of the logistics.

We offer charter bus service to the Cambridge Innovation Center, Hynes Convention Center, Boston Convention and Exhibition Center (BCEC), and other meeting spaces in the area. For business travelers, we can provide daily shuttles between hotels, offices, and conference venues. Impress your attendees with professional, punctual transportation for seminars, trade shows, and corporate retreats.

We proudly serve Harvard University, Massachusetts Institute of Technology (MIT), Lesley University, and Cambridge College. We also work with local public and private schools for field trips, athletic competitions, and extracurricular activities. From campus tours to academic conferences, our buses are a reliable choice for student transportation. Parents and educators can trust us to keep young passengers safe and organized.